I. Accessible Materials
In converting printed text into an alternate format, SSD will try to honor the student’s request for a preferred format. However, depending on the date the material is presented to SSD, the quality of the printed material, the volume and the expected time for return, SSD must make the decision as to which form would be most expedient in converting the material.
How to request your books
If you are approved for alternative text as an accommodation, email the ATEC Lab Manager, Vanessa at firstname.lastname@example.org. Include a picture of the receipt and your book list with the full title, ISBN, author and publisher. This information is typically located within the first few pages of the book. Your books will be converted into accessible pdfs. If you need an alternative format such as a word document or braille, please include this information when you submit your request.
How it works
We work with the publishers to get digital formats of the texts so that we do not have to unbind and scan by hand. If we are unable to get a digital format from the publisher, you will be contacted to bring in the physical copy of the book/course packet for us to scan.
Submit your request no later than a week before the text is needed. A good practice is to check your booklist or the University Coop list before the semester begins and submit the request as soon as possible. This way your books will be ready at the beginning of the semester when SSD and publishers receive the most text requests.
You will receive your texts as a secure link from UT Box. This link will be active for 30 days during which time you will need to download and save your books on a personal drive.
All materials will be processed in the order in which they were received. SSD will convert the material and return it as soon as possible. SSD will try to estimate when the material will be ready, but one week is a minimum realistic expectation.
II. Accessible Formats
SSD will make printed material available in the following formats:
- Electronic text– class material will be scanned into PDF format.Students can convert the files to audio format using Kurzweil.
- Braille– students may e-mail Word document attachments, or drop off hard copies that will be scanned and produced in Braille format. SSD will not bind the material.
NOTE: In order to complete the high speed scanning process, books and course packets will be taken apart. Since the books are taken apart, there is virtually no resale value. SSD will not rebind the books. The student has the option to provide SSD with quality xeroxed copies of their assignments instead of having bindings removed from textbooks.