Course Load Reduction
The Course Load Reduction (CLR) process allows a student to drop a course(s) for non-academic/disability-related reasons. SSD staff reviews the course load reduction application and supporting documentation and, if supported, makes a recommendation for the Dean of the College/School to drop the course. SSD does not make the final determination about whether or not a course will be dropped. Dropped courses will be counted as non-academic Q-drops and will result in a Q on a student’s transcript. Students with questions about the course load reduction process should contact SSD during Drop In hours from 10:00am-3:00pm, Monday, Wednesday, and Thursday and 12:30pm-3:00pm, Tuesday and Friday. See below for important dates and deadlines for submitting course load reduction applications. Please note that University deadlines cannot be altered.
Course Load Reduction Accommodation for students registered with SSD: The accommodation of course load reduction is generally defined as maintaining full time status while being registered for fewer than twelve (12) hours for undergraduate students, and fewer than nine (9) for graduate students in a given semester. CLRs are approved on a semester-by-semester basis, and students are encouraged to arrange this accommodation early in the registration process. Students approved for CLR and registered with SSD will not be penalized by part-time status in policy and program areas under University control; however, auxiliary services (such as federal financial aid, personal insurance, non-University sponsored scholarships, etc.) may be affected. If a student is utilizing this accommodation after the 12th class day for the fall or spring sessions, or after the 4th class day for summer sessions, the student must complete the University’s Medical Withdrawal/Course Load Reduction Application. If submitting the application before the university drop deadline, no additional documentation is needed.
More information and the application can be found at the following link: https://www.healthyhorns.utexas.edu/medicalwithdrawals.html.
Summer 2020 Course Load Reduction/Medical Withdrawal Dates and Deadlines
COURSE LOAD REDUCTION & Q-DROP DEADLINE (last day of each session)
First summer session – Thursday, July 9th
Nine-week session – Tuesday, July 28th
Second summer & whole session – Friday, August 14th
CURRENT SEMESTER MW (FOR GRADUATE AND INTERNATIONAL STUDENTS ONLY). UNDERGRADS MUST WITHDRAW THROUGH COLLEGE
Last day of summer semester – Friday, August 14th
- Only international and graduate students can submit MW apps in the summer. All other students withdraw directly through the college.
- An approved MW will wipe out all classes for all sessions and the grades will become Ws.
- If you get a CLR application as it gets closer to the deadline, and especially on the day of the deadline, process it immediately. If you are not going to be here on that deadline date, please have a plan in place for someone else to process and upload to UTbox for you. We do not get many CLRs in the summer, but because the deadline is the last class day, it often involves the reversing of grades by the registrar, and the faster it is done, the better.
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