for the Division of Diversity and Community Engagement
University Financial & Administrative Applications
Below is a list of the financial and administrative applications and tools supported by Office of the Senior Vice President and Chief Financial Officer organizational units. For a complete list of all University of Texas at Austin administrative applications, visit UT Direct.
Annual Equipment Insurance System (AEIS)
Provides online renewal of equipment insurance for the beginning of each fiscal year, the ability to review and update equipment insurance information, special audits, and equipment insurance status reports for download.
AskUs is a repository of answers to frequently asked questions about university-wide systems and processes. If you do not find the information you’re looking for, use the Ask a Question tab to get one-on-one support from a User Services team member. Note: User Services cannot comment on policies; however, team members can help guide users with policy questions to the appropriate business area.
Allows authorized users to create and manage scholarships, fellowships, cash prizes, and tuition reduction benefits.
Using Green Output allows you to cut your paper printing costs by printing mainframe reports to .txt, .pdf, .xls, or .csv files instead of printing on paper. Reports can be sent to a special Green Output directory on Austin Disk, as well as to both personal and bulk mount Austin Disk accounts. Sending Green Output to bulk mount shares on Austin Disk means that anyone who has access to the bulk mount will have access to the output. Thus, groups of authorized users can easily access the mainframe reports that reside in a secure central location.
An objectcode is a four-digit code assigned to an account transaction; it is used to categorize transactions for reporting purposes. Objectcodes are created and updated by Accounting and Financial Management. You can view objectcodes on *DEFINE screens GG8 (by number) and GG9 (by keyword).
Effort Certification System
Provides a Web-based means for principal investigators or other knowledgeable persons to certify the effort of University of Texas at Austin employees who are paid by sponsored research projects.
Expense Account Certification
Allows a budget group’s ledger sheet contact the ability to certify transactions in a budget group for a month if the transaction meets certain criteria and is identified as a “certifiable” transaction.
Allows Historically Underutilized Business (HUB) Coordinators to submit various reports, maintain accounts for the Office of Capital Projects (OCP) reporting, and maintain subcontracting transaction data.
Image Retrieval System
Allows authorized university employees to view supporting documentation for accounting and other related financial transactions.
Request Form System
Allows university employees who do not have authorization for administrative systems to initiate travel, purchasing, and other types of requests.
Research Management System
An electronic grant tracking system that allows users to view the status of negotiations on research proposals, electronically route a proposal application to the Office of Sponsored Projects (OSP), and allows OSP to track all actions associated with a particular project.
IRRIS, in collaboration with other units, manages all space information at the university. All Departments and Units of the University are responsible for providing accurate data for the spaces they own and/or occupy to IRRIS. Through our web application, Space Updates, IRRIS provides a simple and effective process for building managers and departmental space contacts to maintain accurate information about their space. The resulting data are used for indirect cost analysis, facilities planning, and space assignments. These data are also used for state reporting requirements to the Texas Higher Education Coordinating Board (THECB), in other University applications, and as a resource for university leaders and departments.
Provides authorized users access to university driver record Information.
Provides an electronic procurement system that enables university employees to browse for products across multiple suppliers, select items for purchase by placing them into a virtual shopping cart, and assign the cart to an authorized departmental buyer.
What I Owe
Allows university students, faculty, and staff to make payments over the Web by credit card, electronic funds transfer (EFT), or electronic check (eCheck) for charges owed to the university.
Where’s My Traveler
Allows travelers to view information about their scheduled trips, and allows departments to track activity by university business travelers, including trips taken by travelers and expenses incurred.
A cloud-based system for human capital management, payroll, and employee data.