Course Load Reduction
The Course Load Reduction (CLR) process allows a student to drop a course(s) for non-academic/disability-related reasons. SSD staff reviews the course load reduction application and supporting documentation and, if supported, makes a recommendation for the Dean of the College/School to drop the course. SSD does not make the final determination about whether or not a course will be dropped. Dropped courses will be counted as non-academic Q-drops and will result in a Q on a student’s transcript. Students with questions about the course load reduction process should contact SSD during Drop In hours from 10:00am-3:00pm, Monday, Wednesday, and Thursday and 12:30pm-3:00pm, Tuesday and Friday. See below for important dates and deadlines for submitting course load reduction applications. Please note that University deadlines cannot be altered.
Course Load Reduction Accommodation for students registered with SSD: The accommodation of course load reduction is generally defined as maintaining full time status while being registered for fewer than twelve (12) hours for undergraduate students, and fewer than nine (9) for graduate students in a given semester. CLRs are approved on a semester-by-semester basis, and students are encouraged to arrange this accommodation early in the registration process. Students approved for CLR and registered with SSD will not be penalized by part-time status in policy and program areas under University control; however, auxiliary services (such as federal financial aid, personal insurance, non-University sponsored scholarships, etc.) may be affected. If a student is utilizing this accommodation after the 12th class day for the fall or spring sessions, or after the 4th class day for summer sessions, the student must complete the University’s Medical Withdrawal/Course Load Reduction Application. If submitting the application before the university drop deadline, no additional documentation is needed.
More information and the application can be found at the following link: https://www.healthyhorns.utexas.edu/medicalwithdrawals.html.
Spring 2020 Course Load Reduction Dates and Deadlines
Updated Information on Q drops and Withdrawals due to COIVD-19:
The university recognizes the many challenges that our Longhorn community is facing as a result of the transition to remote learning. With that in mind, UT Austin has approved the extension of deadlines related to course drops, withdrawals and extended deadlines. Please see below for specific information.
Deadlines: Students will be given until Friday, May 29, one week after final grades are submitted, to Q-drop a course, to withdraw with a W from the university, or to change a course to Pass/Fail, overriding existing deadlines.
Pass/Fail or Credit/No Credit: For all courses*, students will be given until after final grades are submitted, Friday, May 29, to change a course to Pass/Fail or Credit/No Credit. Students may change to Pass/Fail or Credit/No Credit as many times as needed this semester. For courses taken in Spring 2020, all UT policies requiring letter grades in undergraduate courses will be waived. This includes prerequisites, degree requirements, core, flags and internal transfers. In graduate-level courses, some policies will remain in effect because of historical differences from university standards. Graduate students are encouraged to consult with their college or program.
Q-drops: Please note that all Q-drops will be treated as “substantive, non-academic course drops,” which means that they will not count against the maximum of six allowed Qs. The deadline to Q-drop is now Friday, May 29.
*One exception: A college may require courses to be taken for a grade if they are required to be taken for a grade for professional accreditation. Again, students must consult with an advisor prior to making changes.
Advising: Students are required to speak with their academic advisor before taking any action.
Course Load Reduction/Medical Withdrawal Deadline: May 8th
Students who want to drop a course through the course load reduction process or withdraw through the medical withdrawal process must submit a completed application and supporting documentation to SSD by the last class day, May 8th. Most students should drop or withdraw using the extended deadline for Q drops and withdrawals directly through their college rather than the CLR/Medical Withdrawal process.