Course Load Reduction
The Course Load Reduction (CLR) process allows a student to drop a course(s) for non-academic/disability-related reasons. SSD staff reviews the course load reduction application and supporting documentation and, if supported, makes a recommendation for the Dean of the College/School to drop the course. SSD does not make the final determination about whether or not a course will be dropped. Dropped courses will be counted as non-academic Q-drops and will result in a Q on a student’s transcript. Students with questions about the course load reduction process should contact SSD during Drop In hours from 10:00am-3:00pm, Monday, Wednesday, and Thursday and 12:30pm-3:00pm, Tuesday and Friday. See below for important dates and deadlines for submitting course load reduction applications. Please note that University deadlines cannot be altered.
Course Load Reduction Accommodation for students registered with SSD: The accommodation of course load reduction is generally defined as maintaining full time status while being registered for fewer than twelve (12) hours for undergraduate students, and fewer than nine (9) for graduate students in a given semester. CLRs are approved on a semester-by-semester basis, and students are encouraged to arrange this accommodation early in the registration process. Students approved for CLR and registered with SSD will not be penalized by part-time status in policy and program areas under University control; however, auxiliary services (such as federal financial aid, personal insurance, non-University sponsored scholarships, etc.) may be affected. If a student is utilizing this accommodation after the 12th class day for the fall or spring sessions, or after the 4th class day for summer sessions, the student must complete the University’s Medical Withdrawal/Course Load Reduction Application. If submitting the application before the university drop deadline, no additional documentation is needed.
More information, including deadlines and the application can be found at the following link: https://www.healthyhorns.utexas.edu/medicalwithdrawals.html.
FALL 2021 CLR and Medical Withdrawal Deadlines
Undergraduate – US Resident
- CLR/documentation and Q Drop deadline: Thursday, October 28
- Medical Withdrawal applications are only accepted from October 29th through December 6. Prior to this, students can withdraw directly through their college.
Undergraduate – International
- CLR/documentation and Q Drop deadline: : Thursday, October 28
- Medical Withdrawal applications are accepted all semester until last class day Monday, December 6
Graduate – Resident
- CLR application and documentation deadline: Monday, November 22
- Students must also initiate drop through the graduate college
- Medical Withdrawal applications are accepted all semester until last class day, Monday, December 6
- Student will need to register with SSD if needs full-time status for graduate appointment
- Students can do a “regular” Q-drop (non-CLR) and withdrawal (non-Medical Withdrawal) through college until last class day, Monday, December 6
Graduate – International
- CLR application and documentation deadline: Last class day, Monday, December 6
- Students must ust also initiate drop through the graduate college
- Medical Withdrawal apps accepted all semester until last class day, Monday, December 6
- Student will need to register with SSD if needs full-time status for graduate appointment and/or visa status.
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