It is very important for students and instructors to discuss which accommodations may be necessary based on the structure of the course (online, hybrid or in person). Some accommodations may already be built into online course design, while other accommodations may still need to be provided on an individual basis.
- Options for Accommodated Testing Spaces at UT
- Test Locations: Campus Testing Center & SSD ATEC Lab
- Reserving testing space in the Campus Testing Center & ATEC Lab
Student and Instructor Testing Accommodation Discussion:
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- Students should discuss Accommodation Letters with each instructor at the beginning of the semester to determine which accommodations are needed and how they will be provided.
- Determine which testing accommodation option will be used: testing accommodations provided by instructor, use of departmental testing space, or reserving space at the new Campus Testing Center or in the SSD Assistive and Education Technology Center.
- Confirm that student and instructor are in agreement about the arrangements that have been made. If there is any concern by either party about the arrangements or accommodations, contact the student’s Disability Services Coordinator for guidance.
- Regardless of how testing accommodations will be provided, Students should remind instructors about testing accommodations at least five days before the test
Options for Accommodated Testing Spaces at UT:
- Campus Testing Center: Testing and Evaluation Services and SSD are piloting a NEW Campus Testing Center for the 2021-2022 academic year. Instructors and students will need to reserve space in advance in order to use the Campus Testing Center.
- Instructors proctoring tests: Instructors can choose to provide testing accommodations directly to students or have their TAs assist with proctoring. Examples of a reduced distraction environment include; a separate classroom (with several other students also testing and a proctor), a quiet space (e.g. conference room), TA’s office, and instructor’s office. Inappropriate locations include; a hallway, stairwell, a shared office or busy space (e.g. ringing phones, foot traffic, etc.).
- Departmental testing spaces: Some colleges, schools and departments within UT have their own designated testing space for students using accommodations. Instructors can inquire about the resources available through their department.
- Testing Space with SSD: The testing space within SSD is primarily reserved for students who need to use the technology within the Assistive Technology Education Center. Instructors and students must reserve this space in advance.
Important Notes for Students:
- If a testing accommodation is not in place as was previously agreed upon by you and the instructor, notify the proctor immediately.
- If the instructor refuses to provide an approved accommodation, contact SSD immediately.
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Test Locations: Campus Testing Center & SSD ATEC Lab
Starting fall 2021 Testing & Evaluation Services is collaborating with Services for Students with Disabilities (SSD) to pilot a centralized Campus Testing Center for in-person accommodated tests.
Location: George L Sanchez Building (SZB) 5th floor, suite 5.102
Office hours: 8 a.m. – 5 p.m. Monday – Friday
Testing Hours: 8:30 am to 4:30 pm, Monday-Friday
SSD ATEC Lab: For Tests with Adaptive Equipment
Students testing with adaptive equipment will be taking their tests in the Assistive and Technology Education Center located in the SSD office (SSB 4.206).
Location: Student Services Building (SSB) 4th floor, room 4.206
Office hours: 8 a.m. – 5 p.m. Monday – Friday
Hours: 8:30 am to 4:30 pm, Monday-Friday
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Reserving testing space in the Campus Testing Center & ATEC Lab
1) Standard test request procedures: All test requests from students for the Fall semester must be made 10 business days (2 weeks) prior to the test date in the SSD Student Portal. Instructors must confirm student test requests 5 business days (1 week) prior to the scheduled test date in the SSD Instructor Portal.
**At the beginning of the Fall 2021 semester, students will be able to submit test requests 7 business days (1 week) prior to the requested test date and instructors will need to confirm tests 3 business days prior to the test date. Starting September 25th, students must follow standard test request procedures.
2) After a student requests a test time, an email containing the next steps for confirmation will be sent to the student and the instructor.
3) Instructors will need to confirm a student’s test request through the SSD Instructor Portal no later than 5 business days (1 week) prior to the test date.
4) Instructors must submit tests to CTC via email (campustesting@utlists.utexas.edu) or hand deliver to the Campus Testing Center (George L Sanchez Building (SZB) 5th floor, suite 5.102) at least 24 hours before the exam.
5) Students testing at the CTC or ATEC Lab are expected to uphold UT’s dedication to academic integrity by following the Student Honor Code. Students found in violation of the UT Honor Code will be referred to the office of Student Conduct and Academic Integrity for investigation and potential disciplinary action.
Please reference the PDF guides below for detailed step-by-step instructions for using the Testing Module of the SSD Portal.
SSD Student Portal Test Request Guide
SSD Instructor Portal Test Confirmation Guide
Flowchart of the CTC test request process and notification system
Text-based CTC test request process and notification system outline
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