Below is a list of the financial and administrative applications and tools supported by Office of the Senior Vice President and Chief Financial Officer organizational units. For a complete list of all University of Texas at Austin administrative applications, visit UT Direct.

Account Balances
Provides UT Austin account balance Information.

Account Balances by Unit
Displays or downloads account balances for a specified unit.

Annual Equipment Insurance System (AEIS)
Provides online renewal of equipment insurance for the beginning of each fiscal year, the ability to review and update equipment insurance information, special audits, and equipment insurance status reports for download.

AskUs is a repository of answers to frequently asked questions about university-wide systems and processes. If you do not find the information you’re looking for, use the Ask a Question tab to get one-on-one support from a User Services team member. Note: User Services cannot comment on policies; however, team members can help guide users with policy questions to the appropriate business area.

Awards System
Allows authorized users to create and manage scholarships, fellowships, cash prizes, and tuition reduction benefits.

Capitalized and Controlled Asset Removal and Transfer System (CCART)
Allows transfers of inventoried items to other departments or to Surplus.

Clearing Account
Provides listing of Clearing Account Employees.

Mainframe application that allows users to access various accounting information and perform numerous accounting and financial-related tasks.

  • Printing to PDF
  • Cheat Sheet
  • Green Output
    • Using Green Output allows you to cut your paper printing costs by printing mainframe reports to .txt, .pdf, .xls, or .csv files instead of printing on paper. Reports can be sent to a special Green Output directory on Austin Disk, as well as to both personal and bulk mount Austin Disk accounts. Sending Green Output to bulk mount shares on Austin Disk means that anyone who has access to the bulk mount will have access to the output. Thus, groups of authorized users can easily access the mainframe reports that reside in a secure central location.
  • Common Object Codes
    • An object code is a four-digit code assigned to an account transaction; it is used to categorize transactions for reporting purposes. Object codes are created and updated by Accounting and Financial Management. You can view object codes on *DEFINE screens GG8 (by number) and GG9 (by keyword).

Department System
Displays university departments organizationally.

Departmental Inventory Portal
Allows updates of items for annual inventory.

Effort Certification System
Provides a Web-based means for principal investigators or other knowledgeable persons to certify the effort of University of Texas at Austin employees who are paid by sponsored research projects.

Electronic Documents (E-Docs)
Allows authorized approvers to view and process electronic documents that have been created in *DEFINE.

Electronic Office Management (EOM)
Allows electronic office managers and delegates to view and change information about an electronic office.

Emergency Cash Loans
Allows registered students to apply for an emergency student loan.

Expense Account Certification
Allows a budget group’s ledger sheet contact the ability to certify transactions in a budget group for a month if the transaction meets certain criteria and is identified as a “certifiable” transaction.

Financial Resource Management System (FRMS)
Provides university personnel with simplified and efficient processing of financial transactions via a Web interface.

Financial Summary
Summary of balances a person owes the university and any amounts pending release to the person.

Human Resource Management System (HRMS)
Provides a Web-based integrated solution to human resource, employee, and payroll services.

HUB Administration
Allows Historically Underutilized Business (HUB) Coordinators to submit various reports, maintain accounts for the Office of Capital Projects (OCP) reporting, and maintain subcontracting transaction data.

Image Retrieval System
Allows authorized university employees to view supporting documentation for accounting and other related financial transactions.

Inquiry View Balances
Displays or downloads account balances within an inquiry view.

My Bank Info
Allows authorized users to update their Electronic Funds Transfer (EFT) authorization information.

My Inbox
Provides access to electronic documents requiring your review or approval.

My Tuition Bill
Displays tuition and fees owed for current and past semesters, as well as fee receipts and upcoming payment due dates.

My Tuition Bill – Promissory Note
Allows authorized users to view and print promissory notes.

Object Code Balances
Displays or downloads object code balances for a specified account

Organizational Hierarchy System (OHS) Contacts System
Identifies individuals in departments across campus that central offices wish to communicate with or to authorize to perform some action on the department’s behalf.

Allows authorized users to create and process purchase orders.

Report Writer Downloads
Downloads reports displayed in *DEFINE IF4.

Request Form System
Allows university employees who do not have authorization for administrative systems to initiate travel, purchasing, and other types of requests.

Research Management System
An electronic grant tracking system that allows users to view the status of negotiations on research proposals, electronically route a proposal application to the Office of Sponsored Projects (OSP), and allows OSP to track all actions associated with a particular project.

Secure Reporting System (SRS)
Downloads reports from *DEFINE PF15 jobs, AQAFRS, and IF2.

Space Management
IRRIS, in collaboration with other units, manages all space information at the university. All Departments and Units of the University are responsible for providing accurate data for the spaces they own and/or occupy to IRRIS. Through our web application, Space Updates, IRRIS provides a simple and effective process for building managers and departmental space contacts to maintain accurate information about their space. The resulting data are used for indirect cost analysis, facilities planning, and space assignments. These data are also used for state reporting requirements to the Texas Higher Education Coordinating Board (THECB), in other University applications, and as a resource for university leaders and departments.

Statement of Account Certification
Allows authorized users to view online statements of account and certify wage and salary accounts.

Ticket Invoices
Displays invoices for centrally billed air and travel purchases.

Transaction Listings
Displays or downloads transaction listings.

Transfer System
Allows authorized users to create requests for transfer of funds (RTF) documents.

Tuition Loans
Allows registered students to apply for a tuition loan.

Provides university administrative and academic departments a customizable ecommerce site to sell goods and services to individuals or other entities.

Unit Code Balances
Displays balances for a month by unit code.

Unit Code Maintenance

Provides authorized users access to university driver record Information.

UT Market
Provides an electronic procurement system that enables university employees to browse for products across multiple suppliers, select items for purchase by placing them into a virtual shopping cart, and assign the cart to an authorized departmental buyer.

Vendor Information
Displays vendor-specific information.

What I Owe
Allows university students, faculty, and staff to make payments over the Web by credit card, electronic funds transfer (EFT), or electronic check (eCheck) for charges owed to the university.

Where’s My Check
Displays information about checks written by the university.

Where’s My Traveler
Allows travelers to view information about their scheduled trips, and allows departments to track activity by university business travelers, including trips taken by travelers and expenses incurred.

A cloud-based system for human capital management, payroll, and employee data.