In an effort to facilitate business operations continuing during this time, the ProCard Team wants to provide you with the following updates regarding the ProCard program. Please note these updates are temporary and are in effect immediately.
- Off campus shipments
- Off campus shipments are approved; an exception request (or email approval) is not required
- Please note that if items are received at home, the custodian of the good is still the University of Texas at Austin and you hold responsibility of the item received
- Off campus shipments are approved; an exception request (or email approval) is not required
- Spending Limit Increase Requests
- If a single or cycle limit adjustment is needed, please utilize one of the following processes:
- Single and Cycle Limit Adjustment Request Form
- CSU Business Officer Approval Email
- Appropriate Conduct with the ProCard should still be followed. This includes:
- Stewardship of University Funding
- Prohibiting Personal Purchases
- Handling Emergency Purchases Appropriately – should a true emergency arise, please reach out to our office so we may advise accordingly
- Electronic Documentation Resource Options to Support Social Distancing. To support all areas, we strongly encourage you (this is not required) to use said tools to manage ProCard related documents:
- GCMS – receipt upload feature and expense allocation tools
- Box – receipt management and safe keeping of documentation
- ProCard Roll Out on hold temporarily
- If you have attended an in-person training session, please continue to use your new card
- If you have not attended an in-person training session, please continue to use your current card as it has not been cancelled
Please note that the aforementioned items will be monitored by the Central ProCard Office. The goal is to help facilitate operational needs in support of your areas. However, any improper use of the ProCard during this time is subject to all current consequences.
If you have any questions or need any advice, as always, the Central ProCard Team is here to help.
We are monitoring emails and ask that you please reach out to us via email at purchasing-procards@austin.utexas.edu with any issues, concerns or questions. We will continue to monitor and address campus as needed with updates that pertain directly to the ProCard Program.
We are monitoring this dynamic situation and will provide updates should anything change. We know this is a challenging time, but we are committed to continuing to support the purchasing needs of your units.
Thank you,
Sara Palacios
SARA PALACIOS, MBA – ProCard Manager
The University of Texas at Austin | Procurement and Payment Services | 512-471-2861 | ProCard Program
