The health and well-being of Faculty, Staff and Students of DDCE is a top priority. Business Affairs is committed to keeping your health and safety at the forefront as we work towards 100% business continuity. This page is designed to keep the DDCE Business Contacts informed about our response to novel coronavirus (COVID-19). We will communicate with you regularly and openly as our circumstances change in the coming days, weeks, and months.
Please utilize these links for University and business resources addressing COVID-19 procedures.
University Coronavirus Resources:
- Protect Texas Together
- Campus Communications: Texas Global Communications to Campus, UHS Communications to Campus
- COVID-19 Questions and Feedback: Submit your questions and feedback.
- Campus Operations
- Centers for Disease Control: Travel notices
- Texas Global
- University Health Services Coronavirus Resources
- Teacher Retirement System – For the most up-to-date information on how TRS is handling its services in response to COVID-19, please visit our website at trs.texas.gov.
- Counseling and Mental Health Center
- World Health Organization
- Donations: Contact Emergency Preparedness for in-kind donations.
- Accounting and Financial Management – https://financials.utexas.edu/afm-coronavirus
- AT&T Hotel and Conference Center – meetattexas.com
- Budget Office – https://budget.utexas.edu/coronavirus
- Bursar – https://financials.utexas.edu/afm-coronavirus
- Business Contracts – https://businesscontracts.utexas.edu/coronavirus
- Postponing, Delaying, or Modifying Deliverables
- Drafting an amendment to your agreement. Templates are available here: https://businesscontracts.utexas.edu/templates-and-forms/contract-addenda-and-amendments
- Submit the proposed amendment, a completed BCRC, and the underlying agreement (and any amendments) to contracts@austin.utexas.edu.
- Terminating an agreement entirely
- If you no longer need services due to a reason not attributable to the COVID-19 outbreak, please email us at vpcfo.contracts@austin.utexas.edu for separate instructions.
- Postponing, Delaying, or Modifying Deliverables
- Business and Financial Services Fully Operational, Fully Remote; except Central/Stores Warehouse, staffed 7 a.m. to 4 p.m.
- Campus Safety – https://safety.utexas.edu/coronavirus
- Child Development Center – https://childcenter.utexas.edu/coronavirus
- Commons Conference Center – https://commons.utexas.edu/coronavirus
- Communications – For Coronavirus web guidance, please contact FAS Communications Web at fascommweb@austin.utexas.edu. For all other communications questions, please email fascomm@austin.utexas.edu.
- Docusign – https://docusign.utexas.edu/coronavirus
- Document Solutions and UT Mail Services – https://documentsolutions.utexas.edu/coronavirus
- eBits – https://ebits.utexas.edu/coronavirus
- Emergency Preparedness – Currently running a virtual Emergency Operations Center (EOC), providing continuity of emergency operations support for the University and running the University’s Emergency Notification systems to keep the UT community informed of any changes on campus.
- Environmental Health and Safety – https://ehs.utexas.edu/about/coronavirus.php
- Facilities Services – https://facilitiesservices.utexas.edu/coronavirus; for facility readiness, building reopening statuses, navigation and signage specs, read more.
- Fire Prevention Services – Employees on-campus are responding to calls and providing guidance related to fire prevention and fire safety
- Employee Assistance Program – https://eap.utexas.edu/coronavirus
- HealthPoint – https://healthpoint.utexas.edu/coronavirus
- Historically Underutilized Business (HUB) and Small Business (SB) Office – All services are fully operational, fully remote.
- Human Resources – https://hr.utexas.edu/coronavirus;
- Effective April 14, 2020, DDCE’s HR Executive or Chief Business Officer will need to complete the DDCE Hiring Review Justification form
- For more information about the COVID-19 Hiring Exception Process, read more.
- For special or more complex leave questions, please contact your HR SWS or Benefits representative. https://hr.utexas.edu/hrpro/lookup
- Employees and graduate students with Blue Cross/Blue Shield UT Select health insurance can access the BCBS TX 24/7 Nurse Line (https://healthpoint.utexas.edu/247-nurse-line) and MDLive for virtual visits with doctors, licensed psychiatrists, and licensed counselors available 24/7 with zero copayment (https://healthpoint.utexas.edu/living-well-programs).
- ID Center – https://sites.utexas.edu/css/idcenter/
- Imaging Services – https://records.utexas.edu/coronavirus
- ITS Service Desk – https://it.utexas.edu/coronavirus;
- Coronavirus scams, read more;
- Online technology tools
- Information Quest (IQ) – iqhelp@austin.utexas.edu.
- Parking and Transportation Services – https://parking.utexas.edu/coronavirus
- Payment Services – https://purchasing.utexas.edu/coronavirus/payment-services
- Payroll Services – https://payroll.utexas.edu/coronavirus
- Police – UT Police Department remains a fully-functioning 24/7 police service to the UT community. Officers will continue to respond to emergency 911 calls where life and property are at risk. However, to limit the spread of COVID-19, UTPD will take reports regarding non-urgent incidents over the phone. Officers will remain visible patrolling the campus and its borders by vehicle, on foot and bike.
- Procurement and Payment Services – https://financials.utexas.edu/pps-coronavirus;
- Refunds and Reimbursements – for more information regarding cross-campus reimbursements for services.
- ProCard – https://procard.financials.utexas.edu/coronavirus
- Purchasing Office – https://purchasing.utexas.edu/coronavirus
- Student Accounts Receivable – https://financials.utexas.edu/sar-coronavirus
- Technology Resources – Development and Server teams, Fully Remote; Location Information Services, Fully Remote with staff on call; Desktop Support Services, four staff on campus running service desks.
- Travel Management Services – https://travel.utexas.edu/coronavirus; DDCE Business Contacts, please use DDCE Travel Exception Form
- University Data Center – https://it.utexas.edu/coronavirus
- Utilities and Energy Management – https://utilities.utexas.edu/coronavirus
Student Support:
- Helping UT Students During the COVID-19 Crisis – from President Gregory L. Fenves
- Student Emergency Fund
Staff Support:
- HealthPoint Employee Assistance Program (EAP) is currently open and providing services remotely through video and phone counseling. The services offered and the eligibility requirements are the same as in-person counseling provided by EAP. Video counseling appointments are held via Skype for Business or Microsoft Teams. These are easy to use and a secure system for confidential services. University employees who use Office 365 already have access associated with their work email address. When you make a video counseling appointment, you will receive step-by-step instructions.
- See our new guide for ideas on how to best manage social distancing and working remotely (PDF)
- Please reach out by email, or call 512-471-3366 to request these services.
- Please stay up to date about the latest UT COVID 19 updates.
- Check out the American Psychological Association website for managing common psychological reactions to COVID 19.
- Staff Emergency Fund – The university’s Staff Emergency Fund (SEF) provides limited financial assistance when you’re unable to meet immediate, essential expenses because of a temporary hardship related to an emergency situation.
